Frequently Asked Questions About Copy Machine Leasing

Anyone familiar with leasing a car can intuit the basics of copy machine leasing, but for a business decision, the basics are never enough. Read on for some frequently asked questions and answers about leasing copy machines for commercial use:

What are the perks of copy machine leasing?

For most businesses, copy machine leasing is more practical than purchasing a machine. Copier leases feature lower monthly payments and require less short-term capital than buying. Plus, leases make it easy to upgrade to newer copiers every couple of years, allowing your company to benefit from the latest technology. Some contracts even allow you to pursue upgrades during a lease.

What kind of copy machines can I lease?

Copy machine leasing is ideal for businesses that make at least 700 copiers every month. For anything less than that, a standard copier available at an office superstore should suffice. The price of a machine increases with its volume, so it's important to estimate your monthly copy volume as accurately as possible. If your office already has a copier, take a look at the counter under the copying glass. Otherwise, consult your copy shop receipts. You should increase your estimate by 15 percent to factor in growth, and even more if your copier will be serving as an office printer as well.

What are some common mistakes to avoid?

Like most major financial decisions, copier leases can cost you a lot of money if you don't do your homework. For starters, take a look at your lease contract's per-copy charges. Dealers often charge you a certain amount for every copy you make, however some contracts also come with minimum monthly quotas that you will be charged for whether or not you actually use them. If your contract includes a minimum, make sure it is a number within your office's reach.

Should my contract include consumables?

Negotiating consumables is a delicate part of any leasing agreement. Your dealer might try to entice you with an "all-inclusive" deal featuring maintenance and consumables such as toner and ink. This is risky, though, because you can save as much as 20 percent on these items when you purchase them separately. Let your dealer know that you're aware of this fact - they might just offer you a bargain.

Should my lease company be local?

Although it doesn't matter where a leasing company is based, it's important to find a service with experienced repair workers in your area. But you don't just need local technicians - you need local technicians that are experienced with your machine's specific make and model. If you were browsing Xerox copiers NY, for example, you would want to check for Xerox-skilled workers based in New York that are familiar with the models you are considering.

How important is a service agreement?

It's up to you. Certain businesses depend on their copiers, and require copy machine leasing with night and weekend support as well as guaranteed response times. Flexible businesses, however, do not need to pursue such rigorous contracts.

At www.worldtradecopiers.com you can find answers to all of your printing needs including copy machine leasing, document management, mail room solutions, IT consulting, and much more.

Copy Machine Leasing is Great For Any Business!

Through time, there always seem to be those essential products that offices and businesses simply cannot do without! One of these products is the copy machine that is seen just about everywhere these days. The only problem with copiers NY is that they can oftentimes be quite expensive, and if you choose to buy a few for your office, you could be spending a few thousand dollars that your overhead simply can't cover. So what are you supposed to do? Just live without a copier? Heck no! Instead, you can do one of two or two of two things.

First off, you might want to start considering a copy machine leasing option. These are quality, high made copy machines just waiting to be picked off by someone such as yourself. The prices are cheap, and you are ultimately going to be "renting" these copy machines for a specific amount of months. You can either rent them for a few months at a time or up to 2 years at a time if you really want to. Some of these companies even let you pay into your copier. Think of it as paying off a credit card bill. They give you the copier, and every single month you make a small payment on the copier.

Then, at the end of your time having the machine, if you have paid it off, you can either keep renting it or you can buy it and make it yours completely! Another thing you could consider is finding copy machines that are multi-functional. I recently just bought one of these for my home office and I freaking love it. It's got a copy machine, a fax machine, a scanner, and it can print stuff out. It's a high quality piece of machinery, it's easy to work, it fits right in the corner nook of my office, and I love its performance. I don't think I could live without it to be quite honest.

So what you might want to do is skip out on buying everything separately and instead find a company that will let you lease a machine that has everything included. This way you can save money on ALL those machines and spend money on one simple machine with everything you need! After you factor in the price to buy each machine separately, and keep up with things like paper and maintenance, I think you will begin to see a HUGE difference in prices. You could get a fax machine for $200, a copy machine for $500, a printer for $400, and a scanner for $250. That right there is $1,350.

Now if you have a larger company such as a corporate office and you need to buy several of these for every so floors, you could be spending as much as $8,100 for 6 sets. Why would you do that when you could just as easily lease a copy machine, have everything all in one machine, and save a ton of money? Think it through, come up with some numbers, and if you really think you can save money, then you should really consider looking into copiers NY!

At http://www.worldtradecopiers.com, you can find answers to all of your printing needs including copy machine leasing, document management, mail room solutions, IT consulting, and much more.

Copier Leasing - The Only 11 Reasons You'd Ever Need A New Machine

If you are thinking of getting a new office copier printer, then you will probably find yourself in one of these situations:

1. You are Launching A New Business

If you are starting a new biz, or new division, you will eventually need a machine for copying, printing, scanning and maybe even faxing.

2. You are Relocating Your Business

When you move, it just becomes a good time to get rid of some old things and to buy some new things. A copier may be in view (just ask the ones on your staff who use it the most).

Your dealer should be willing to move it for you - possibly for free. If not, do NOT try to move it yourself, or even use professional movers! That copier is a highly-sensitive computer, scanner and printer all glued together. So you definitely want the service team moving it...even if they do charge you $100/hr to do so. Otherwise, they will be charging you $100/hr to fix what is damaged (because when you move it, it breaks the service agreement).

3. You are Expanding Your Business

Business is picking up and thus your copy/print/fax/scan volume and so you need to add to your "fleet" of machines, or you are adding an additional location and need something for the crew that works there.

4. You are at the End of Your Copier Lease

Its time to upgrade. If so, you might consider using a request-for-proposal tool called a "Pre-Quote." Its brilliant, takes just 60 seconds to fill out and will save you 20-30% off the price of your copier. It's a quick survey that you fill out that sends the features you want to the local copier reps in your area without spending hours interviewing them. They email you quotes within a day or so. Doing this tells them that you are all about price from the get-go, so they drop their prices just to get their foot in the door - and it gives quite a shock to your current sales rep, especially if you have not shopped his prices in years!

5. You Need a New Feature (Scanning, Color, Faxing, etc)

As technology rolls ahead, so should your paper flow. One of the biggest wastes of money in your office is toner...and you have NO idea how much! The average small business that has just one copier, a laser jet printer and fax, and maybe a few desktop inkjets could save over $30,000 over the lifetime of a 5 year copier lease.

The key is to reroute your paperflow in 3 ways:

- you must move your printing from your inkjet and laser jet printers/faxes to a networked copier, reducing your cost per print from 2-10 cents each, down to just a penny each (it adds up quickly),

- you must start routing all incoming faxes to email (instead of printing them out), and

- you must start using outbound desktop faxing from your screen (instead of printing out a document, and then walking it to the fax just to throw it away soon thereafter). Besides a stripped down version of this software that comes free with each copier, there is a better $100 version called Paperport.

6. You are Having Reliability Problems with the Copier

Copiers only do 2 things: they make copies and they break. When your machine is down, so is the spirit, morale and production levels of your staff. You better get a more reliable copier next time.

7. You are Having Service Problems with the Dealership

Ugh! They made all of these great promises about a "2 hour response time," but the fine print says that the "2 hours" is just a call from the tech saying that he is heading your way sometime...today or this week! That dealership better have cross-trained techs (who work on copiers, printers and faxes), have parts on hand, is fast and competent and has manufacturer training.

8. You are Outsourcing Printing That Could Be Done In-House Cheaper

This happens a lot. Especially with color. You can find color prints as cheap as a DIME each (if you know where to look). That is, there are these printers that you can find online, upload the file that you want them to print, choose the paper, etc and BAM - they can even FedEx it to you overnight, and it will STILL be cheaper than the copy shop next door. No kidding.

9. You are Spending Too Much Money on Toner for Your Desktop Printer/Fax Due to High Volume

Listen, those little machines are meant to print about 100-200 pages a month. Any more than that and you are wasting your money on toner. Again, its a cost per copy issue. Do you want to spend a few cents to a dime per print, or just a penny? Besides that, those smaller machines cannot do double-sided prints, or sort, or staple, etc.

10. Your Increase in Print/Copy Volume Has Overloaded the Current Machine

This could happen because business has picked up, because you stopped people from using their desktops (smart move) or even because the sales rep sold you too small of a machine for your volume (it happens).

11. You Have A Combination of These

This is self-explanatory.

Author: Brady Spencer, with Hustlewise Publishing, helps copier buyers get the upper hand by exposing the tricks, traps and GOTCHA's of the copier hustle. While most copier sites are focused on which copier brand is most reliable or which features to choose this time, NONE of them ever help the buyer see how nasty the copier business can be, the game that is being played or how the deck is stacked against them. Learn more of the industry-insider secrets, confessions and strategies at http://www.hustlewise.com. Also, learn about where to find color copies for a DIME each, as well as the Copier Pre-Quote and other common wastes of money in your paper flow.